Group fare sourcing
Assess route, schedule, flexibility and price options, including published fares and airline group arrangements where available.
Contact Novex 
Novex Travel / Groups & events travelEvery traveller aligned.
Groups & events travel
Every traveller aligned.
Every deadline controlled.
Novex coordinates the air-travel component of meetings, conferences, incentive programmes, project movements and other complex group journeys.
Discuss your requirementsCoordinated group travel
Many travellers.
One controlled movement.
Group travel introduces deadlines, deposits, passenger-name changes, utilisation rules and operational dependencies that do not exist in a standard individual booking. A missed milestone can affect the entire movement.
Novex coordinates the group air process from initial routing and fare assessment through ticketing, traveller updates and post-event reconciliation. Where needed, we also align air arrangements with accommodation, ground transport or an appointed event-management partner.
01 / Group air services
Detailed control from quotation to travel
Our role is to keep commercial terms, passenger data, ticketing actions and operational changes aligned.
Inventory & deadlines
Track seat allocations, deposits, name deadlines, ticketing dates, utilisation rules and other airline conditions.
Passenger management
Organise traveller information, rooming or passenger lists, special requests and documentation requirements.
Booking structure
Create and manage suitable group or individual booking records, including split records when the movement requires flexibility.
Change management
Coordinate name updates, schedule changes, cancellations, rebooking and other supported amendments across the travelling group.
Reconciliation
Provide clear booking, ticketing, traveller and payment information to support event owners, procurement and finance teams.
02 / Delivery process
A clear path to departure
Each milestone is planned around the airline’s rules and the event owner’s passenger-management process.
- 01
Scope
Confirm traveller volumes, origins, destination, dates, flexibility, baggage and event priorities.
- 02
Source
Assess suitable schedules, group terms, published fares and alternative routing strategies.
- 03
Secure
Reserve the agreed inventory and document deposits, deadlines and utilisation conditions.
- 04
Prepare
Collect passenger data, manage booking records and validate information before ticketing.
- 05
Operate
Issue, communicate, monitor and manage supported changes through travel completion.
03 / Use cases
Built for movements that require coordination
Meetings & conferences
Bring delegates from multiple origins into a common event schedule while managing arrival windows and ticketing milestones.
Incentive travel
Coordinate premium or leisure-oriented group journeys where experience, baggage and traveller communication matter.
Project & crew movements
Support recurring or phased movements with changing passenger lists, operational dates and route requirements.
Training & corporate programmes
Manage organised travel for internal meetings, training cohorts, sales events and company-wide programmes.
Operational detail
Control the exceptions before they control the movement.
Passenger data
Defined templates, validation points and ownership for names, documents, contacts, loyalty data and special-service needs.
Ticketing plan
A documented calendar for deposits, name submissions, balance payments, ticketing and permitted post-ticket changes.
Booking design
Group, individual or split-booking structures selected according to airline rules, servicing needs and operational flexibility.
Communications
Clear status information for the event owner, bookers and travellers, particularly when schedules or passenger details change.
Final reconciliation
Consolidated records of passengers, bookings, tickets, changes, refunds and other agreed movement information.
Start the conversation
Plan your next group movement with Novex.
Share your passenger volumes, routes, dates and programme requirements. We will map the sourcing and ticketing approach.
ticketing@novextravel.com